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 'Special'
features of
Retreat Manager
generally not found in traditional hotel reservation
and convention coordination systems
Type of Events Accommodated
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In-house sponsored day programs
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Taxed and non-taxed events
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Individual invoicing
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In-house sponsored extended programs
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With overnight guests
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Named and group commuters
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Taxed and non-taxed events
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Individual invoicing
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Outside group sponsored day programs
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Taxed and non-tax groups
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Group invoicing
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Secular or spiritual
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Outside group sponsored extended programs
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With overnight guests
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Named and group commuters
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Half-day and full-day Commuter rates
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Taxed and non-tax groups
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Group invoicing
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Secular or spiritual
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Group history
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| Now
with Shared and Packaged Pricing |
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Event type tracking
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Auto cancellation fees applied
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Type of Guests Accommodated
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Individual Personal Retreats
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With and without guided Spiritual
Direction
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Taxed and non-tax individuals
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Individual invoicing and couple
invoicing
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Individual Day Guest Retreats
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With and without guided Spiritual
Direction
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Taxed and non-tax individuals
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Individual invoicing
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Guided Spiritual Directions - auto
invoiced
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Event Retreat Leaders - auto special
pricing
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Quantity of Commuters for an event -
with and without meals
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Individual invoicing and couples
invoicing
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Individual guest history
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| Now
with Packaged Pricing |
Meeting Room Planning
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Scheduled Meeting Rooms are linked to specific programs
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Start and ending times limited to
business hours
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Equipment allocation per meeting per
day
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Meeting room layout planning
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Daily setup reports for housekeeping
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Half and full day meeting room rates
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Charges for room and equipment are
automatically added to invoice
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Food Service Planning
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The 3 basic meal periods are
automatically scheduled based on planned event times
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Support for 3 optional socials -
mid-morning, afternoon, and evening
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Charges are automatically added to
invoice
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Can optional charge but not prepare a
meal
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Daily meal report
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Lists each individual Retreatant with
dietary requirement (if needed)
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List each group program with specific
daily meal notes and individual dietary requirements (if needed)
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Optional group meal planning instead of
individual meal planning for events
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Projected monthly meal summary report
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Other Reports
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Check-In List
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Per day and per event
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Auto Guest Registration Card Request
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Update Check-In status for a single or
group of guests
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Occupied Room List
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With check-in status, attending event,
room location
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Key List
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Departing and Arriving Guests
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Equipment Locator
| Now
find rental equipment from yesterday, for today, and for tomorrow |
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Deposit Tracking
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Requested Deposits, delinquent deposits
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Rolling Deposit Accounts - groups and
individual
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Now
with Open Deposit feature in grouped
category summaries
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Walk Ins
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Now
find available rooms instantly -
grouped quantity for number of nights and status
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Floor Plan
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Now
instantly display the facility layout
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Statistics
| Now
with graphs |
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Document Control
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Template based documents
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With event-based and individual-based
data merging
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With document tracking per event and
per individual
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Event Table Merging
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Distribution of Guest Rooms Reserved
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Distribution of Commuters
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Distribution of Planned Meals
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Distribution of Meeting Room Equipment
Requested
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Statistical Merging
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Deposit Requested, Deposit Due Dates
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Procedural Form Return Due Dates
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Hold Date, Start Time, End Time,
Contact, etc
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Envelope printing
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Email distribution
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General Issues
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Color Identification of Events and
Meetings
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Scheduled Meeting Rooms match Event
Guest Room colors
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Events are easily separated and
identified by their specific colors
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Personal Retreats are color separated
from Events
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Drag and Drop
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Relocating a guest to another guest
room is just a mouse move
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Relocating a meeting to another meeting
room is just a mouse move
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Adjusting a meeting time is just a
mouse move
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Assigning a guest to a guest room is
just a mouse move
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Wizards, Selection, Expansion of
Scheduled Events
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With the Program Wizard via mouse
selection of a range of rooms over a range of days, 'book-the-house' in seconds
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With the Personal Retreat Wizard via
mouse selection of a room over a range of days, create a Personal
Retreat in seconds
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Expand an over night stay for a group
of guests in a scheduled event with just 2 mouse clicks
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Color printer optimized
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